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Adoption Date: 9/22/2008
1000 - By-Laws

MEETINGS OF THE BOARD OF EDUCATION
2360 MINUTES

The Board of Education believes that open and accurate communication regarding its internal operations enhances the District's public relations program and provides a record of the District's progress towards its annual goals.

 

Therefore, the Board will maintain a complete and accurate set of minutes of each meeting. Such minutes shall constitute the official record of proceedings of the Board and shall be open to public inspection within one week of executive sessions and within two weeks of all other meetings. Minutes which have not been approved by the Board within this time frame shall be marked, "DRAFT." A draft of the minutes of each meeting is to be forwarded to each member of the Board no later than the time the agenda for the next meeting is disseminated.

 

All motions, proposals, resolutions, and any other matters formally voted upon by the Board shall be recorded in Board minutes. In recording such votes, the record shall indicate the final vote of each Board member.

 

The minutes are a legal record of the activities of the School Board as a public corporation having the specified legal purpose of maintaining public schools.  The minutes of all meetings shall be kept by the clerk or, in his/her absence, by the Superintendent or his/her designee.  The minutes shall be complete and accurate and stored in a minutes file. However, minutes of executive sessions need not include any matter which is not required to be made public by the Freedom of Information Law.

 

The minutes of each meeting of the Board of Education shall state:

 

         a)      The type of meeting;

 

         b)      The date, time of convening, and adjournment;

 

         c)      Board members present and absent;

 

         d)      Board members' arrival and departure time, if different from opening or adjournment times;

 

         e)      All action taken by the Board, with evidence of those voting in the affirmative and the negative, and those abstaining;

 

         f)      The nature of events that transpire, in general terms of reference.

 

Communications and other documents that are too long and bulky to be included in the minutes shall be referred to in the minutes and shall be filed in the District Office.

 

All Board minutes shall be signed by the District Clerk when approved and stored in a locked room or locked file cabinet. Unless otherwise provided by law, minutes shall be available to the public

within two (2) weeks following the date of a meeting; draft copies, so marked, are acceptable, subject to correction.

  

Minutes of Executive Sessions

 

Minutes shall be taken at executive sessions of any action that is taken by formal vote. The minutes shall consist of a record or summary of the final determination of such action, the date and the vote. However, such summary need not include any matter which is not required to be made public by the Freedom of Information Law (FOIL).

 

If action is taken by a formal vote in executive session, minutes shall be available to the public within one (1) week of the date of the executive session.

 

 

 

Education Law Section 2121

Public Officers Law Section 106