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2000 - Internal Operations
2342 AGENDA PREPARATION AND DISSEMINATION
The Superintendent or designee will prepare the meeting agenda during the week before the meeting. The Superintendent, District Clerk, Business Official, Board President and Vice President will meet to review the agenda. The agenda will then be distributed to Board members no later than the Friday before the regular meeting.
Items of business may be suggested by any Board member, district employee, parent, student, or other member of the public, and must relate directly to district business. The inclusion of items suggested by district employees, parents, students, or other members of the public shall be at the discretion of the Superintendent, subject to the approval of the Board President.
Persons suggesting items of business must submit the item to the Superintendent at least 7 days prior to a regular meeting and 3 days prior to a special meeting. Items will not be added to the agenda later than these time periods, unless the item is of an emergency nature and authorized by the Superintendent in consultation with the Board President.
The agenda shall specify whether the item is an action item, a consent item, a discussion item or an information item.
The agenda and any supporting materials will be distributed to board members 4 days in advance of the board meeting to permit careful consideration of items of business. The agenda and supporting material to be discussed at the board meeting that is permissible to be released to the public will be posted on the district’s website, to the extent practicable, two days before the meeting. In addition, the agenda will be released to the news media including local newspapers, radio stations and television stations in advance of the meeting. The agenda and supporting material to be discussed at the board meeting that is permissible to be released to the public will also be available in the Superintendent’s office two days before the meeting and at the Board meeting to anyone who requests a copy.
The District Clerk shall be responsible for ensuring that the agenda is available to the public and the media.
Cross-ref: 2350, Board Meeting Procedures
Ref: Public Officers Law 103(e)