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Adoption Date: 4/8/2019
2000 - Internal Operations


2210 BOARD ORGANIZATIONAL MEETING

The Board of Education recognizes its obligation to hold an annual organizational meeting. The purpose of the organizational meeting is to elect officers of the Board and make the proper appointments and designations of other district employees for the proper management of the school district during the school year.
The Board will hold its annual organizational meeting on the second Monday in July. If that day is a legal holiday, the Board will hold the meeting on the first Wednesday in July. The Board may alternately hold the meeting on a date during the first 15 days in July that is not a legal holiday. The Board will choose this date by resolution at a Board meeting before July.


The District Clerk shall call the meeting to order, and shall preside until the election of a new president. The order of business to be conducted at the organizational meeting shall include items required or implied by state law and/or regulation. The Board may also conduct general district business, including properly entering into executive session, if necessary, at the end of the meeting before adjourning.


I. Oath of Office
The District Clerk shall administer and countersign the oath of office to newly-elected Board members. The oath shall conform to Article XIII-1 of the New York State Constitution, and Section 10 of the Public Officers Law. No new Board member shall be permitted to vote until he/she has taken the oath of office.

II. Election of Board Officers
The Board shall elect a president and vice-president for the ensuing year, and administer the oath of office to them. A majority of all members of the Board shall be necessary for a valid election.


III. Appointment of District Officers
The Board shall appoint the District Clerk and will thereafter administer the oath of office to the following district officers:

District Treasurer
Deputy Treasurer
District Clerk
Claims Auditor
Tax Collector

IV. Appointment of Other Positions
The Board shall appoint and establish the stipend (if any) for the following positions (include only those that are appropriate for the district):
School Physician
School Attorney
Census Enumerator
Attendance Officer
Purchasing Agent
Records Access Officer
Internal Auditor
Records Management Officer
External Auditor
Asbestos Designee
Parent Surrogates
Title IX/Section 504 Hearing Officer(s)
Treasurer(s) of Student Activity Account
Committee on Special Education (CSE)
Committee on Preschool Special Education (CPSE)


V. Bonding of Personnel
The Board may bond the following personnel handling district funds:
District Clerk
School Attorney
Tax Collector
Claims Auditor
District Treasurer
Deputy Treasurer
Treasurer of Student Activity Account
The Board may, in each instance, specify the amount of the bond it intends to obtain. The Board may include any of the above officers in a blanket undertaking, pursuant to law and Commissioner's Regulations, rather than bond individuals.


VI. Designations
The Board shall designate/approve:
Official depositories for district funds
Official district newspapers
The Law Enforcement Unit
The day and time of regular meetings
The rate for mileage reimbursement
The calendar for the upcoming school year
The prices for school meals

The Board shall also adopt the rotational list of impartial hearing officers for the district as provided by the State Education Department.
VII. Authorizations:
a. of person to certify payrolls;
b. of contracts for student services (such as health, cafeteria), and tuition contracts, when necessary;
c. of attendance at conferences, conventions, workshops, etc., with designated expenses;
d. to establish petty cash funds (and to set amount of such funds);
e. to designate authorized signatures on checks;
f. of Board and district memberships in professional organizations;
g. to offer school district employee and officer indemnification under Public Officer’s Law §18;
h. of positions entitled to use district-owned cell phones and credit cards;
i. of Board representative(s) for appointing Impartial Hearing Officers; and
j. of Superintendent of Schools to approve budget transfers, and the monetary limits of such transfers.
The Board shall review its policies on Investments (6240) and Purchasing (6700), and the Code of Conduct (5300), as required by law. The Board shall also review building-level student attendance data as required under Commissioner’s Regulations section 104.1, and if the data shows a decline in attendance rates, shall review its policy on Attendance (5100).

 

Cross-ref: 2270, School Attorney
2220, Board Officers
2230, Appointed Board Officials
2310, Regular Meetings
5100, Attendance
5252, Student Activities Funds Management
5300, Code of Conduct
6240, Investments
6650, Claims Auditor
6680, Internal Audit Function
6690, Audit Committee
6700, Purchasing
6741, Contracting for Professional Services

Ref: New York State Constitution, Article XIII, §1
General Municipal Law §103(2) (official newspapers)
Public Officers Law §§10; 13; 30
Education Law §§ 305(31) (designated educational official); 701 (meeting to elect president, may elect vice president); 1707 (date of meeting); 1904 (central high school districts in Nassau county); 2130 (appoint clerk, bonded treasurer and bonded tax collector); 2504 (small city meeting during the first week of July, day and time of regular meetings)
8 NYCRR § 104.1 (requirement to review attendance data)