Claim forms are for the use of employees for reimbursement of their personal use of money for miscellaneous work related expenditures, when it is not feasible or economical to use a purchase order.

The procedures for completing a Claim Form are as follows:

1)     All appropriate original receipts must be attached. Reimbursements will not be approved if copies of receipts are used. In circumstances where a personal check or credit card is used, a copy of  the check front  and  back or  credit card statement  will be  acceptable. If a  gift certificate is purchased, a copy of the certificate with the student's name identified on it will also be required with the receipt.

2)       Only one employee can submit for reimbursement per receipt.

3)       Proper types of receipts include:

a.       Store register tapes showing the store name/description of item/date.

b.      Invoices with company letterhead listing the employee as the purchaser and stamped paid in full.

c.       Employee credit card statement and shipping document (if purchased by phone).

d.       Itemized receipts are required for all meals. All costs for alcoholic beverages need to be deducted.

4)       Supervisor's approval and coding is required.

5)      Claim forms should only include expenditures from the past thirty (30) days.