The following information is provided to assist staff in planning for field trips and transmitting requests for approval. All transportation involving District students must be processed and approved by the Building Principal, and in cases in which School District vehicles and/or drivers are to be used, approval of the Superintendent or his/her designee is also required.

The  approved Field Trip  Request Form  must  be on  file in  the Principal's office  prior  to the beginning of the trip. A copy is also to be on file in the Transportation Office before transportation can be scheduled. The forms must be kept on file for the duration of the school year.

Definitions

I)      A field trip is an approved School District sponsored and planned activity, involving students, which takes place away from the traditional school setting. Included are all events and activities outside of the school for which participation, cooperation, or support of the activity is under the control of the School Principal. When a field trip is considered, it must be examined to assure that the trip is:

a.      Appropriate to the curriculum;

b.       Appropriate to the level of maturity of the students; and 

c. Within a reasonable distance from the school. 

Guidelines:

The following guidelines should be adhered to if a field trip is planned:

1)     Obtain and complete proper forms at least three (3) weeks prior to day trips and at least six to eight months prior to overnight trips.

2)     Notify nurse of date, time and number of students out of the building for the field trip in order to obtain necessary medication.

3)      Notify cafeteria staff of the number of students who will be out of the building at lunch time.

If you wish to order milk for a field trip, please contact the cafeteria two (2) days in advance.

4)     For those students who remain at school, it is the teacher's responsibility to provide coverage by other faculty members and to provide any materials (plans) needed.

5)     Teachers  shall  prepare and  submit  to  the  Attendance Officer  by  the  morning  before  a scheduled trip a list of all students who will be on the field trip or other activity. Attendance should be taken at the beginning of the trip and  the Attendance Officer notified of  any students who are missing.

5)     Teachers  shall  prepare and  submit  to  the  Attendance  Officer  by  the  morning  before  a scheduled trip a list of all students who will be on the field trip or other activity. Attendance should be taken at the beginning of the trip and the Attendance Officer notified of any students who are missing.

6)     Student conduct is governed by the District's Code of Conduct, and disciplinary action may result for a student's violation of such Code.

5)      Overnight Trips include local, out of state or out-of-country trips which require that students obtain overnight accommodations.

Guidelines:

The following guidelines should be adhered to if an overnight trip is planned:

1)      Obtain and complete proper forms at least three (3) weeks prior to day trips and at least six to eight months prior to overnight trips.

2)     Notify nurse of date, time and number of students out of the building for the field trip in order to obtain necessary medication.

3)     For those students who remain at school, it is the teacher's responsibility to provide coverage by other faculty members and to provide any materials (plans) needed.

4)     Teachers  shall  prepare and  submit  to  the  Attendance  Officer  by  the  morning  before  a scheduled trip a list of all students who will be on the field trip or other activity. Attendance should be taken at the beginning of  the trip and  the Attendance Officer notified of any students who are missing.

5)     Student conduct is governed by the District's Code of Conduct, and disciplinary action may result for a student's violation of such Code.

Direct Supervision of Students

Direct supervision of students must be provided to and from the field trip location as well as at the site. Students must be provided supervised transportation back to either the point of departure or to the appropriate school in the District unless the parent or legal guardian of a student participating in such event has provided the District with written notice, consistent with District policy, authorizing an alternative form of return transportation for such student or unless intervening circumstances make such transportation impractical. Incases where intervening circumstances make transportation of a student back to the point of departure or to the appropriate school in the District impractical, a representative of the School District shall remain with the student until such student's parent or legal guardian has been contacted and informed of the intervening circumstances which make such transportation impractical; and the student has been delivered to his/her parent or legal guardian.